Affiliate Billing Process
Monthly server fees are collected on the 1st of each month. These fees will be set up as an ACH that will automatically come out of the affiliate's account.
Buyer's Premium Billing
The buyer's premium is billed twice each month and is based on the date that the affiliate has processed the bidder invoices. Every bidder invoice processed within the system from the 1st - 15th of each month will be compiled and invoiced from Equip-Bid on the LAST DAY of that same month. Similarly, each bidder invoice processed from the 16th to the end of the month will be compiled and invoiced on the 15th of the following month.
The process date for each invoice can be found on the “List Invoices" page within the auction.
BP invoices are calculated based on the invoices that have been processed by the affiliate within these billing periods. Invoices will be sent via email and will be paid via ACH out of the affiliate's account.
Affiliates are required to submit payment for their BP invoices by the due date indicated on the invoice. If for some reason there will be a delay in submitting the BP payment, the affiliate is responsible for notifying Equip-Bid prior to the invoice due date.
Failure to communicate this information to Equip-Bid will result in the suspension of the affiliate's publishing privileges after the due date passes. In most cases the suspension will be temporary, as soon as the BP invoice is paid, publishing privileges will resume. Equip-Bid will determine when the cost/benefit of maintaining the affiliate relationship no longer makes sense.
Affiliates with outstanding invoices who have not responded to our communications and attempts to contact them will be terminated.
BP Billing Reports
BP billing reports are accessible on the affiliate dashboard and will show you which invoices have been processed for each billing period. It is important to realize that this information will not be included on the invoice that you receive from Equip-Bid, rather you should use this report to verify that the numbers are correct. If you notice a discrepancy between your BP Billing Report and the Invoice that you received from Equip-Bid, please contact us at angie@equip-bid.com.
To access your BP Billing Report, navigate to the affiliate dashboard and select the Reports/Tools tab. Select Buyers Premium by Billing Period and use the drop-down to select the billing period to view. Again, the periods run from 1st-15th and the 16th-end of the month.
You will notice that this report will show you every invoice that has been processed within that period, the date which it was processed, and the total amount that you can expect on the BP Invoice from Equip-Bid.
